How To Keep Your Corporate Event Safe

13 August 2015
 Categories: , Blog

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If you've been placed in charge of hosting a corporate event or small business party, there are plenty of things you'll need to consider in order for the affair to run smoothly. But aside from asking yourself which party hire supplies and equipment you'll need, what clientele to invite and what the dress code should be, the very first thing you should do is take the necessary steps to keep all your colleagues safe. These are events where hard-working people get the opportunity to let their hair down, and it's up to you to make sure that nobody gets hurt in the process.

You may see a different side to some of your associates during these alcohol-fuelled gatherings, but it's important to make sure that they don't see a different side of you. You've created the persona of a professional, dependable business person, and the best way to keep this reputation is take the necessary precautions to ensure your event is safe and runs smoothly.

Portable Toilets

Portable toilets can really be a God-send when it comes to corporate functions and business parties, especially if the party you're holding spills out onto the streets for any particular reason or is being held completely outside. Not only will this help to prevent guests traipsing inside to the facilities, it will also help to ease any congestion at the party. Renting a few portable toilets will also act as yet another point where guests can wash-up, clean-up or visit if they are feeling a little unwell.  

These temporary toilets don't have to be the filthy boxes that give festival goers nightmares either. A lot of highly respected portable toilet companies offer products that look and smell better than an average public toilet, meaning your guests and clientele can visit these short-term lavatories and nod appreciatively at their state. You can never have too many toilets on hand at a corporate function where the alcohol and food is flowing, and hiring out some fancy portable facilities is a great way to prevent overcrowding inside, prevent waiting times and serve as another point where guests can go to freshen up or get water.

Hire a Bartender

It's always important to check the licence laws in your location, but if alcohol is on the cards, then you'll need to hire a bartender from a respected company in order to prevent liability. If anything happens to your guests after you personally have supplied them with alcohol, both you and the company are liable for being sued and losing a significant amount of credibility.

Hiring a bartender considerably reduces your sense of liability at a corporate function, as these professional drink servers will strictly impart and articulate the letter of the law. Whenever you hire a professional company with a liquor licence, strict drinking laws will be in force, which includes no serving anyone under the age of 18 and also refusing to serve anyone who may appear to have had too much to drink. This helps to prevent trouble brewing, stops guests from becoming too rowdy and allows your event to run smoothly without putting you or the company at risk.

Weeknight

This is optional of course, and it may not even be possible depending on the type of company you run/work for, but putting on a corporate event/business party on a week night is certainly something that's worthy of consideration. Remember that people are likely to drink a lot less if they have to get up for work the next day. There's no way they'll be able to have a few too many wines and call in sick either, as all their colleagues will know the real reason behind their absence. Everyone will simply be more low-key on a week night, and if you think this might suit your particular type of event, then hosting a midweek party may be the way to go.

Taxis

Nobody in their right mind would drive home after a night of boozing, but the problem is that after gallons of wine, nobody is in their right mind. To deter and prevent anyone from the attempting to drive home whilst they're over the limit, go to the effort of organising taxis for pick-up time. Talk to a particular company and explain the situation, and more often than not you'll be able to get some decent rates. After all, you're giving the company business all night. Organising transport home for your guests keeps them from doing something that they might very well regret, and it helps to keep everyone safe as a result.

Security

Hiring a security guard and/or doorman not only helps to keep out any potential 'crashers', it also helps to keep your guests in line. The sight of a doorman casually patrolling the perimeter will prevent people from going overboard in some cases and will also act as an extra set of eyes to look out for potential trouble, safety hazards and danger. It won't cost you too much to hire a doorman for two or three hours, and they'll be more than happy to take the job as it's usually easy money for them. It never hurts to have an authoritative figure on the premises, and these security guards will know exactly how to react to various types of danger.